Roles & Responsibilities

• Deliver full company secretarial services to ensure compliance with statutory and regulatory requirements under the Companies Act, SGX Listing Manual, and Code of Corporate Governance

• Draft and review board and shareholder resolutions and minutes, and perform statutory filings in accordance with the Singapore Companies Act and ACRA regulations

• Attend and draft board committee meeting minutes of the listed entity

• Coordinate and prepare documentation for board meetings, shareholder meetings, and regulatory filings to facilitate timely and accurate decision-making

• Manage annual report and general meeting

• Manage KYC processes and ensure PDPA/PDPC-compliant handling of personal data including statutory registers, board papers, and KYC records

• Manage data protection policies and SOPs in line with PDPA requirements and PDPC guidance

• Manage audit documentation including KMP confirmations, minutes and resolution listings, and share capital confirmations

• Support investor relations matters, corporate actions, audit matters, and events

• Manage office lease matters including stamping, lease agreements, and attending MCST meetings

• Supervise, mentor, and provide guidance to junior staff to ensure quality and consistency of work

• Oversee office administration, HR, IT, and facilities management matters

• Covering team duties and other ad-hoc duties as assigned from time to time

Requirements

• Degree in Business Administration, Law, Accountancy, or a related field

• ICSA qualified Chartered Secretary

• At least 4-5 years of relevant experience in corporate secretarial work, ideally within a corporate service provider, professional services firm, or SGX mainboard listed company

• Strong knowledge of the Singapore Companies Act, SGX Listing Manual, Code of Corporate Governance, MAS KYC procedures, PDPA, and relevant guidelines

• Good knowledge of processes and electronic filing requirements of ACRA, SGXNet announcements, and RegCo submissions

• Comfortable working independently, highly organised with ability to prioritise and multi-task to meet multiple deadlines

• Strong interpersonal and communication skills, with excellent command of the English language, both spoken and written

• Demonstrates integrity, accountability, and a proactive approach to governance; ability to maintain strict confidentiality

Personal Attributes

• Ability to manage multiple priorities in a fast-paced environment

• High attention to detail, accuracy, and accountability

• Resilient and able to work under pressure

• Strong sense of ownership and professionalism